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author photoChelsea FaithNovember 14, 2023

How to Organize Gmail Inbox by Sender: The Ultimate Guide


Finding the right email in Gmail sometimes feels like a treasure hunt. The endless scrolling, the search bar struggles – it can be too much work.

In this guide, we’ll show you how to sort Gmail by sender. We'll walk you through simple steps, from basic sorting tricks to more advanced tools. Plus, we'll introduce you to Tatem, a super handy email platform designed for speed and your personal touch. Let’s dive in.

Note: Take better control of your inbox with Tatem's smart assistant. Create organized split inboxes, use AI writing tools, and sort emails quickly. Sign up today to take control of your email inbox!

Using "find emails from" function

If you frequently receive emails from specific senders, such as colleagues, clients, or family members, this feature streamlines the process of accessing your messages without the need for extensive scrolling.

To access this feature, follow these steps:

  • Open your inbox and find an email from the sender you're interested in, without opening it.
  • Right-click on the selected email to reveal a drop-down menu.
  • In the menu, click on "Find emails from."
  • Instantly, a comprehensive list of all emails from that sender appears, even those tucked away in your archives.
  • Dive deeper by exploring their full contact info, making it easy to initiate further communication.

Using the Gmail App on Mobile

Sorting emails by sender is not confined to desktops; you can do it on the go with the Gmail app. Here's a quick guide:

  • Launch the Gmail App on your phone
  • At the top of the screen, tap on the Gmail search box.
  • Enter your sender's address.
  • Click search icon
  • Execute the search by tapping the search icon.
  • Instantly see all emails from and to that particular sender.

You're in charge of different projects or events, and you want to put together all the related emails so you can find them easily.

Sorting your Gmail inbox is easier with this function. Organizing by subject lets you group and organize emails based on specific topics, making it easier for you to handle and quickly find the information you need.

Here’s how you can do that:

  • In the Gmail search bar, locate and click on the icon that brings up additional search options.

Enter relevant keywords associated with your desired subject in the "Includes the words" box. For example, if you're organizing a marketing campaign, you might enter keywords like "campaign," "promotion," or "marketing."

  • Adjust the search option to filter messages based on specific inboxes or labels. This allows you to narrow down your search to emails with the selected subject.

Locate messages with specific labels

Labels, in essence, are digital markers that you can assign to your emails based on specific criteria. They act as identifiers, allowing you to create a nuanced organizational system tailored to your unique needs.

With labels, you're not bound by a rigid folder structure—each email can wear multiple labels, making them easily retrievable under various contexts.

And unlike folders, which typically house emails exclusively, labels provide a more dynamic approach. For example:

  • You can create labels for individual projects, ensuring that all related emails, regardless of their senders, are neatly grouped.
  • Designate certain emails as high priority by applying a "Priority" label. This helps you quickly identify and attend to crucial messages amid the influx of daily emails.
  • Create labels for specific senders, allowing you to sort and access all emails from a particular contact effortlessly.

Here's a guide to using labels effectively:

Apply Labels to Emails

  • Choose an email, and above it, you'll see a row of icons.
  • Click on the tag-like Labels button to access a list of existing labels or create a new one.
  • Create new labels if necessary, or apply existing ones to categorize your emails effectively.

Sorting emails by labels

Once you've applied labels to your emails, sorting becomes a breeze:

  • Navigate to the left panel in your Gmail account
  • Look for the "Labels" section in the left sidebar.
  • Click on the desired label
  • Choose the label that corresponds to the sender whose emails you want to view.

Gmail Filters Allows Yout To Streamlinw Your Inbox, Your Way

With filters, you can automate actions like labeling, archiving, or forwarding unread messages based on specific criteria. You don't have to sort your Gmail inbox by sender manually.

Let's set up your personalized filters in a few simple steps.

1. Identifying Your Filter Criteria

Before diving into filters, identify the criteria that will trigger the filter. This could be a specific sender, subject, or a combination of factors.

2. Creating a Filter

Let's say you want to label all emails from your project manager, Sarah. Here's how:

  • Open an email from Sarah.
  • Click on the three dots in the upper right corner, and then the drop-down menu appears
  • Select "Filter messages like these."

3. Defining Your Filter Criteria

In the pop-up window, Gmail will automatically fill in the sender's email address. You can add more criteria like subject or keywords. Click "Create filter."

4. Choosing Actions: Label, Archive, or Forward

Now, decide what you want Gmail to do with these emails. Check the options like "Apply the label" and choose or create a label like "Project Management."

5. Expanding Your Filter Horizon

Filters can be as flexible as your needs. For instance, filter emails with attachments or those marked as important. Click "Create filter," and you’re done

6. Managing Existing Filters

Already have filters in place? Manage them by going to Settings > See all settings > Filters and Blocked Addresses. Here, you can edit, delete, or create new filters.

7. Multitasking with Multiple Filters

Create a symphony of filters by combining multiple criteria. For example, filter emails from a specific sender with a certain subject. Gmail will seamlessly execute these filters in harmony.

Tatem: A Smarter Approach to Email Management

While mastering advanced search techniques and implementing filters in Gmail significantly enhances your email organization, there's a better way to navigate the email chaos effortlessly. Introducing Tatem, a productivity email client designed for speed, convenience, and a seamless inbox experience.

Tatem not only simplifies email organization but also introduces advanced features that go beyond traditional sorting methods.

  • Beyond Sender Sorting: Tatem takes the concept of sorting by the sender to new heights. With its customizable split inbox, you can create distinct categories—dedicated spaces for newsletters, subscriptions, and urgent messages in your primary inbox.
  • Setting Rules for Automation: Tatem's powerful rules engine ensures that incoming emails are automatically directed to their designated inbox, eliminating the need for manual sorting.
  • Learning from Your Habits: Tatem's AI is a quick learner. It observes your email habits and takes over tasks like sorting, labeling, and even drafting replies in your voice or preferred tone—saving you time and effort.
  • Efficiency Without Intervention: Experience the convenience of email management without constant intervention. Tatem's AI handles various tasks intelligently, streamlining your inbox experience. Use Tatem to organize your Gmail inbox automatically.
  • Transformative Keyboards and Shortcuts: Enjoy a range of keyboards and shortcuts that redefine how you search through your emails. Quickly locate information, saving valuable time.
  • Smart Search for Pinpoint Accuracy: Tired of sifting through countless emails? Tatem's smart search feature lets you find specific emails based on keywords, ensuring pinpoint accuracy in locating information.

Sign up today for a seamless inbox experience.